– Zoom | Division of Information Technology
Skip to: content search login. Knowledge Base Toggle local menu Menus About the team. Knowledge Base Search. Log in. Options Help Chat with a consultant. Include archived documents. Prevent Zoombombing using Zoom privacy and security features On this page:.
You shouldn’t record meetings that may involve critical data or FERPA protected information for example, advising sessions or individual discussions with students regarding their education records, including grades. If you have a requirement to record a meeting that will involve FERPA or critical institutional information, consult with the appropriate Data Steward on storage and retention requirements.
For recommended methods for securing your Zoom meeting, see Secure publicly advertised Zoom meetings. If your meeting is part of a series, then you’ll need to schedule a new meeting for each session. You cannot change an existing meeting’s ID. When creating meeting passcodes, keep in mind that some videoconferencing equipment can only enter numbers. If some participants might connect from videoconferencing hardware instead of a computer or mobile device, set a numerical passcode to ensure that they can connect without issue.
Require participants to be logged into a Zoom account You can require all participants to be logged into their Zoom accounts before accessing your Zoom meeting room. To enable this setting: Log into Zoom. Click Meetings. If you clicked Upcoming Meetings , select the desired meeting. Click Edit this Meeting. Check the box to the left of Only authenticated users can join.
Click the drop-down and select Any authenticated Zoom user can join. Click Save. Click the drop-down and select Only authenticated IU Zoom users can join. Turn off participant video upon entry You can configure your meeting room so that every participant’s video feed is disabled when first joining.
To do this: Log into Zoom. Click the name of the desired meeting. Click Edit this meeting. Scroll to the “Video” section. To the right of “Participant”, click off. Mute participants upon entry You can configure your meeting room so that every participant’s audio feed is disabled when first joining.
Check Mute participants upon entry. If you are running a webinar, your participants won’t be able to unmute themselves. Enable the waiting room When the waiting room is enabled, participants can’t join the meeting until you admit them. Enable for a single meeting Log into Zoom. Check Enable waiting room. Enable for all meetings Log into Zoom. How do I install and sign into the Zoom Application? How do I join multiple Zoom meetings simultaneously?
How can I allow my participants to share their screen in Zoom? For participating in Zoom breakout rooms, how do Zoom tools like chat and screen share work?
How do I set up Pre Assigned Breakout rooms so that all students are automatically put into breakout rooms? Where is the option to join a breakout room? Why is the option for Breakout Rooms grayed out? Why can’t I sign in to access Zoom cloud recording shared with me? How do I download my Zoom Cloud Recordings? How do I find my Zoom Recordings? How do I record a Zoom Session? How do I recover deleted Zoom Cloud recordings from the trash?
How do I share a recording of a Zoom Meeting? How do I upload Zoom recordings to YouTube? Why do I have Zoom Recordings that I didn’t start? How do I enable a waiting room so meeting participants can only join once admitted by a host? How do I save the Chat from a Zoom session? How do I share a Whiteboard in Zoom? How do I share my screen in Zoom? Participants can’t copy content out of chat in Zooms I host. What tools can I use in Zoom? What’s different between desktop Zoom and Zoom mobile apps?
I can’t use all the features in Zoom and am an Affiliate not student, faculty, or staff. I got an error that I was signed into too many devices with Zoom-Why and how do I resolve that? I’m in a Zoom Meeting I’m host of and external users cannot get into the meeting. How can I check my settings to make sure I disabled “only authenticated users can join”? My Zoom for Google Add-on doesn’t show my first.
Why and how can I fix this? Additional Information. Learn Zoom. Submit A Quick Ticket. Please Contact. Restart your machine. If this is still not working, try an alternative device eg. Make sure there are no Bluetooth devices connected to your computer. Cases have been known to obstruct microphones on certain laptops: remove any cases, stickers or accessories that could be potentially obstruct your microphone. Make sure you have no applications open that may be using or controlling your webcam if in doubt, close all applications that you are not using!
Can you hear any other applications? If not, you may be on mute or the volume may be low, check your volume settings. Make sure you have no external microphones, speakers or audio equipment plugged into your computer that you do not intend on using. Make sure you have no applications open that may be using or controlling your speakers if in doubt, close all applications that you are not using! However, the method below is one of the easiest to manage.
Your Personal Meeting ID is a personal invitation link tied to your account that never changes. You can also customize this personal invitation link. Using your Personal Meeting ID, there is no need to schedule these meetings in advance, just make sure you are signed into a meeting using your PMI and that your students have this information. Steps: 1. Pass this information along to your students!
How to Make Someone Else a Host on Zoom (Guide + FAQs).Add Co-hosts in Google Meet – Android – Google Meet Help
Now you know how your teacher felt when you were in school! They needed to manage too many students and probably wished they could have a co-teacher to help them out.
Luckily, now that you get to hold meetings via Zoom, you can have a co-host. From time to time, there will simply be too many participants for you to handle on your own. Are you planning an online presentation or a speaking event? When you enable a co-host, you can invite a guest speaker to your show and make it even better. Before sharing your hosting privileges with this person, you need to enable this feature in your Zoom account.
Follow the instructions below to do so:. If you change your mind about making a meeting participant a co-host, you can also remove their privileges again.
Follow the same instructions from above and choose the Withdraw Co-Host Permission option that will now appear in the More menu. You can make this option mandatory for everyone in your account. If you wish to do this, select the lock icon and then confirm your choice on the next screen. Note: Your Mac should be running the 3. Note that a prerequisite for this to work is that your smartphone is running the 3.
Android users can also share their hosting privileges with other meeting participants. But first, they need to ensure that their phone is running the 3. Note that these are also the steps to take if you want to leave the meeting and make another person the host. Just choose Make Host from the menu in step five. A Windows computer needs a 3. Or you can select the Manage Participants option at the bottom and hover your cursor over the desired participant.
When the More option appears, click on it and select Make Co-Host. Be aware of it before you decide to make someone a co-host. What if your internet connection lets you down or something happens, so you need to leave? No worries. You will need to pick one app to invite people through like Gmail. Select the desired people from the list and then click on Invite to confirm.
You can also invite people via Slack, for example. While only one person can be a Zoom meeting host, you can assign an unlimited number of participants to be co-hosts of your meeting. Users who have only the free Zoom service are unable to add a co-host to their meetings. Are live shows out of the question right now? No problem.
Co-hosting on Zoom can fix this issue and let you talk to your guest speaker in front of an audience. Are you holding a meeting for the whole department, and you need help? Zoom is your friend here since the co-hosting feature can make your job easier. You can use this option on any device and operating system, anywhere you are, without having to cancel your plans.
Have you already tried Zoom meetings? What will you use the co-hosting feature for? Let us know in the comments section below.
How to Add a Co-Host to a Zoom Meeting.Using the Zoom In-Meeting Chat | Help – Illinois State
Make sure you have the correct invitation link if you scheduled your class or meeting via Canvas, make sure you have your Canvas site preloaded! If it is easier for you to keep track of, use your personal meeting ID see below Make sure you have Zoom installed on an alternative device Zoom is available on iPhone and Android!
If you have a TF or trusted student that you can make a co-host, this will help alleviate the stress of both having to teach and manage the Zoom meeting room at the same time. Make sure you are signed into the Zoom application!
Make sure all Zoom windows are closed and try again. You have joined a different meeting from your participant or vice versa. Compare the invitation link to the participant. You have the waiting room feature enabled: you may have to allow your participant into the meeting.
Make sure you are signed into the Zoom App! If you are the host, it may not be recognising you as the host. Before you do anything, wait 30 seconds. If the computer is temporarily stalling, it may resolve itself and anything you do in the meantime may make the situation worse. Failing that: Try to leave the meeting and rejoin.
Before doing so, make sure all applications that you are not using are closed. If the application has frozen: try to close it as normal, then reopen and rejoin. Click Save. Click the drop-down and select Only authenticated IU Zoom users can join. Turn off participant video upon entry You can configure your meeting room so that every participant’s video feed is disabled when first joining.
To do this: Log into Zoom. Click the name of the desired meeting. Click Edit this meeting. Scroll to the “Video” section. To the right of “Participant”, click off. Mute participants upon entry You can configure your meeting room so that every participant’s audio feed is disabled when first joining. Check Mute participants upon entry. If you are running a webinar, your participants won’t be able to unmute themselves. Enable the waiting room When the waiting room is enabled, participants can’t join the meeting until you admit them.
Enable for a single meeting Log into Zoom. Check Enable waiting room. Enable for all meetings Log into Zoom. On the left navigation pane, click Settings. In the “Security section”, locate the “Waiting Room” toggle. Toggle the “Waiting room” setting on. Once it’s enabled, the toggle will change in color from gray to blue.
Zoom Health users and regular Zoom IU users are part of a different Zoom instance, and as such, will be treated as guest participants if attempting to join one anothers’ meetings. For example, if a user from Zoom Health tries to join a Zoom IU user’s meeting, and the Zoom IU user has the waiting room enabled with Guest participants only selected, the Zoom Health user will be sent to the waiting room.
If the waiting room is toggled on at the account level, all future meetings will by default have the waiting room enabled. You can turn this off for a single meeting when you create the meeting, or by editing the meeting. Unlike waiting rooms, the bypass setting can’t be changed on a per-meeting basis.
The option you set here will apply to all of your meetings, including meetings that you have already created. Ensure removed participants are unable to rejoin meetings Log into Zoom. Click Settings. In the “In Meeting Basic ” section, ensure that Allow removed participants to rejoin is toggled off. You won’t be able to re-enable chat from within the live webinar room; this option can be toggled on and off only from the Zoom account settings page.
Prevent participants from screen sharing In the Zoom meeting room window, click the arrow next to “Share Screen”, and then select Advanced Sharing Options. Under “Who can share? Disabling annotations will not remove annotations that the attacker made prior to the setting change. The host or co-host can use the annotation tool to clear all current annotations.
Remove the participant To remove a participant from the meeting: In the Zoom meeting room window, click Manage Participants. A tab called Participants should appear on the right. Hover over the name of the desired participant and select More. Students can join classes presented with Zoom on a computer or mobile device with internet access. Learn more about Zoom for Learning. Faculty, Staff, and Students can use Zoom to hold meetings with attendees in different locations.
Faculty, Staff, and Students can record meetings to their computers; Faculty and Staff can also record to the cloud. Learn more about Getting Started with Zoom.
Just like in person classes or meetings, Zoom session have their own disruptions. Familiarize yourself with these Zoom settings in particular to help prevent and manage disruptions:. Allow Only Stony Brook Users – recommended for all courses. Mute, Stop Video webcam , Temporarily remove, disruptive participants. Learn how to set up your audio, video, and sharing in Zoom. Create a service ticket for questions on using Zoom with Blackboard or signing in.
Customer Engagement and Support Help Portal. The Division of Information Technology provides support on all of our services. If you require assistance please submit a support ticket through the IT Service Management system. Toggle navigation. Zoom Zoom is a video and audio conferencing tool with easy collaboration, chat, screen sharing and more across mobile devices, desktops, and telephones. Zoom Announcements. November 22, June 01, Find your Zoom Cloud Recordings and download them.
January 05, September 14, About Zoom Zoom is a web conferencing program and so much more. Get Started with Zoom. The first time you use your Stony Brook Zoom account, go to stonybrook. Sign into Zoom at stonybrook. Then click on a relevant option or click Live chat or Leave us a message.
Feedback Provide feedback on this new Stony Brook Zoom service. SBU Zoom Feedback. Frequently Asked Questions. Something is wrong with my Zoom account. What should I do?