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Zoom is a cloud-based video communications service, which makes online communication and collaboration easy. To ensure a safe online environment for everyone, certain features must be used in a Department of Education Zoom environment. One of these features is that Department of Education teachers and principals must only meet with authenticated users of Zoom. For parents and community members who are joining a Department of Education school meetings, you will need to create a free Zoom account.

On your computer g o to the Zoom website and select the Sign up button. You will be sent an email to the address provided to confirm that you want to create an account. Follow on the link in your email to activate. You will be prompted to invite others — this is optional, and certainly not necessary to join in meetings with a Department of Education school.

Click I am not a robot, then skip this step to move on. Enter the Zoom Meeting ID sent to you and add your name. Click Join. You will be prompted to add a password.

Skip to content Skip to search. Error while loading notifications. This feature is enabled by the host of the meeting or webinar once it begins. Participants will not see the Live Transcript option unless the host enables it. This feature is not available in Breakout Rooms. Once Live Transcription has been enabled by the host, participants have the option to choose how they want to view the robot transcription feature.

There are many options available to help you make your Zoom sessions more interactive by taking advantage of Zoom polls, chat, annotations, and breakout rooms. We recommend, before using these functions with students, that you practice using them with a colleague, as both a participant and a host, as there are minor variations in the role functions.

Download this step-by-step guide of different Zoom functions that you can use for teaching. Contact the Learning Technology Services team via ilearn. Skip to content Skip to navigation. Search this site. To check that the change has been made to your account, or if you require a meeting with a non-MQ participant, please see the section below on Allowing Non-Macquarie participants.

How do I schedule a meeting? How do I invite others to join? Check and update Zoom Where do I download the latest version? How do I join or test my computer audio?

How do I test my video? Watch this video on getting started with Zoom meetings Zoom is a tool available in iLearn for web conferencing and real-time online communication. You can use Zoom to: provide video and voice communication text chat screen sharing and annotation interactive whiteboard poll breakout rooms record your meeting Watch this video which is led by Zoom on Getting started with Zoom Meetings to learn everything you need to know about starting a meeting or recording.

This video is 30 minutes long and you can watch it at a time that is convenient to you. Profile Your Zoom profile allows you to update your user information, including your name, personal meeting ID, email address, and more. To add or change your profile picture, click Change , then adjust the crop area on your current picture or upload a new one.

You can also delete your profile picture by clicking Delete. To change your name, click Edit on the right side. Check that your Time Zone is correct. To change it click Edit to change your time zone, date format, and time format. Settings Meeting Settings allows you to change default settings and enable, or disable, features for your meetings. Click Settings on the left menu.

Click the Meeting tab and look at the Schedule Meeting section. The host and participants can use the in-meeting controls to enable or disable their video. Toggle ON the Join before host option to allow participants to join the meeting before the host arrives. By default, Only authenticated users can join meetings is enabled.

This is a security measure to restrict access to only authenticated Zoom logins and Macquarie OneId users. Toggle ON the Mute participants upon entry to automatically mute all participants when they join the meeting. Scroll down to the In Meeting Basic section. Decide if you want to allow participants by default to use Chat and Private Chat. Decide if you want to allow File Transfer during meetings through the in-meeting chat.

Toggle ON the Screen Sharing to allow the host and participants to share their screen or content during meetings. Select All Participants for Who can share? Select Host only for Who can start sharing when someone else is sharing?

Toggle ON the Annotation to allow participants to use annotation tools to add information to shared screens.

Toggle ON the Whiteboard to allow participants to share whiteboard during a meeting. Toggle ON the Remote control to allow during screen sharing, the person who is sharing can allow other to control the shared content. Scroll down to the In Meeting Advanced section.

Toggle ON the Breakout room to allow host to split meeting participants into separate, smaller groups. Decide if you want to allow participants to replace their background with a Virtual background. These are the default settings that we recommend using in Zoom.

Click the Recording tab. Toggle ON the Local recording if you would like to save the mp4 file of the recording saved to your computer. Toggle ON the Cloud recording to send all your recordings directly to Echo under my My Content as in the example below.

If enabling Cloud recording, decide which other settings under Cloud recording you would like to set as the default. If you are using cloud recording to automatically add your Zoom recordings to your Echo library, you will need to Toggle off the Require password to access shared cloud recordings setting.

If you leave this setting turned on a password will be required to access your recordings and your recordings will stop automatically appearing in your Echo library.

Who was present during my Zoom meeting? Fill in the meeting Topic, Date, Time and Duration. Tick Registration. Choose from the remaining Meeting Options. Tick Only authenticated users can join if you intend to use a Zoom report with gradebook by matching student email addresses. Click Save. Registration Options In this section you can configure the registration process by changing the approval type, registration questions, and some additional registration settings.

After you have saved the meeting scroll down to the bottom of the page and click Edit. Click the Questions tab. Tick any additional fields you would like participants to fill in and Save All.

Click the Custom Questions tab. Click New Question to create your own questions you will like participants to fill in and Save All. Register for a meeting Click on the link to the meeting where you will be prompted to add in your Name and Email Address. Click Usage. The details of the meeting appear. Click on the number for Participants to view the report. From here you have the you can see what time participants joined and left the meeting. You can also see the number of minutes the participants were logged into the meeting.

Click Export to create a csv file. Click back on Reports. Click Meeting. Tick the meeting you which to view and click Generate. Choose the Registration Type and Continue. A CSV file is created listing all participants details. Allowing non-Macquarie participants The setting for Only authenticated users can join meetings is enabled by default.

Untick Only authenticated users can join. This will enable attendance from non-MQ users, with or without a valid login to Zoom. Participants will only need the meeting ID to join the meeting. Use of waiting rooms If you are holding a meeting with non-MQ users, with or without a valid login to Zoom, participants will only need the meeting ID to join the meeting. You can permanently enable waiting rooms or enable waiting rooms when required.

To enable this setting for all participants, enable the feature and select the All participants option. To enable this setting only for participants without a valid login to Zoom, enable the feature and select the Guest participants only option.

Please note that if Waiting room in enabled, the option for attendees to join the meeting before the host arrives is automatically disabled. Tick Enable waiting room which means that participants cannot join a meeting until a host admits them individually from the waiting room. To enable a Waiting Room during a meeting: Even if the feature was turned off before the start of the meeting.

During the meeting click on the Security icon at the bottom of the screen. Tick to Enable waiting rooms. Breakout rooms Zooming through Breakout Rooms. Polls Using Polls in Zoom meetings. Lock a meeting Once a Zoom meeting has started and all participants have arrived, as an additional security measure, it might be practical to lock the meeting room from further participants joining the meeting. Security Icon The Security icon in the meeting controls allows the host or co-host of a meeting to enable or disable options during a meeting to secure the meeting and minimize disruption during the meeting.

The Security icon combines all these options in one place for easy access during the meeting. Hide Profile Picture : Enable or disable participants profile picture. Share Screen : Allows participants to start Screen Shares.

Chat : Allows participants to use the chat function. Sharing Zoom recordings through Echo This guide details 2 options for making Zoom recordings available to your students via Echo Note that only you can see your Zoom recordings in the Echo Library until you choose to share them by completing the following steps.

Click the Echo block link. From the Echo recording list page click the small Echo logo at the top left of the page. This is your Echo Library. Click My Content. The Zoom recording will appear on this list. Note that the video must be processed fully before carrying out step 6. Select a Course , Term and Section. Choose New Class. Enter a Class Name. Optionally choose a start date and time. Optionally set availability dates to control when students can access the recording.

Click Share. For co-taught units, carry out step 6 and 7 again to add the same recording to additional units. The recording will appear on the list with the class name entered in step 7. Click New Class. Enter a Name for the recording. Optionally assign a date and time this does not control the recording availability to students. Click OK. The newly created class will now appear on the list. We will upload the Zoom video file to this class.

Choose Upload a file. Allow time for the video file to upload. Once complete the video will begin to process and a grey progress icon is shown until processing is complete. Automatically sharing Zoom meeting recordings into your Echo unit page Echo allows you to map your existing scheduled Zoom meetings into existing Echo courses.

To map your Zoom meetings open the Echo block link in any of your iLearn units. Use the drop down menu to map any number of Zoom meetings to an Echo course. How to remove a participant. Find this option within our Security icon , where you can attach screenshots and other documentation as needed.

How to report a user. If your class is getting disrupted, hosts and co-hosts can pause the meeting to remove and report the offending party and prevent further disruption. You can resume the class by re-enabling the individual features. How to suspend a meeting. You can disable the ability for any Zoom participant to rename themselves at the account, group, and user level in your settings.

Or if class is already in session, you can toggle this capability in-meeting under the Security icon. How to restrict renaming. All of the above features can be found with the Security icon on your meeting toolbar. The cool thing about Zoom is that you have these and other protection options in-meeting and also when scheduling a class. Here are a few of the most applicable:.

 
 

 

How people outside the department can join a Zoom meeting

 

Information about working in or operating early childhood education services including how to make a zoom meeting on a school computer – none: school hours care. Plus, information for parents including how to choose a service and supporting your child for their transition to school.

Information about NSW public education, including the school finder, high school enrolment, school safety, selective schools and opportunity classes. The Wellbeing Framework supports schools to create learning environments that enable students to be healthy, happy, engaged and successful.

Information for parents and carers including learning and wellbeing resources, advice, study skills, a quick guide glossary, homework help, tools for learning remotely, support for additional needs and more. Zoom is a cloud-based video communications service, which makes online communication and collaboration easy. To ensure a safe online environment for everyone, certain features must be used in a Department of Education Zoom environment.

One of these features is that Department of Education teachers and principals must only meet with authenticated users of Zoom. For parents and community members who are joining a Department of Education school meetings, you will need to create a free Zoom account. On your computer g o to the Zoom website and select the Sign up button. You will be sent an email to the address provided to confirm that you want to create an account.

Follow on the link in your email to activate. You will be читать полностью to invite others — this is optional, and certainly not necessary to join in meetings with a Department of Education school. Click I am not a robot, then skip this step to move on. Enter the Zoom Meeting ID sent to you and add your name.

Click Join. You will be prompted to add a password. Skip to content Skip to search. Error while loading notifications. You have no notifications. My Essentials. Error while loading essentials. You have no essentials.

Edit my essentials. Ask for help. Lodge an online ticket. Directory A to Z Find a department. How to guides How to A to Z. Megamenu mobile nav Welcome to education. Public schools Information about NSW public education, including the school finder, high school enrolment, school safety, selective schools and opportunity classes.

Student wellbeing The Wellbeing Framework supports schools to create learning environments that enable students to be healthy, happy, engaged and successful. Parents and carers Information for parents and carers including learning and wellbeing resources, advice, study skills, a quick guide glossary, homework help, tools for learning remotely, support for additional needs and more.

Early childhood education Early childhood education Information about working in or operating early childhood education services including outside school hours care. Teaching and learning. Global Search. Zoom How people outside the department can join a Zoom meeting.

Home Teaching and learning Learning remotely Virtual event toolkit Getting started Live streaming Zoom How people outside the department can join a Zoom meeting. How people outside the department can join a Zoom meeting. You will be asked to provide how to make a zoom meeting on a school computer – none: date of birth, then your email address. You will be asked to set up your account details.

Fill out your details, as appropriate. Now you can go to your account how to make a zoom meeting on a school computer – none: download the app. From the app, you can join a meeting. Return to top of page Back to top.

 
 

Video Conferencing, Cloud Phone, Webinars, Chat, Virtual Events | Zoom.Best Practices for Securing Your Virtual Classroom – Zoom Blog

 
 

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Learn Laptop how a to screen magnify. Integrations Easily schedule and join meetings from your existing email or calendar application. Start Zooming today! Buy Now Request a Demo. Please confirm your email below to get started.

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